Two Day Summit

BC Cycling Coalition

The Event:
The BC Cycling Coalition was hosting its 2024 Active Transportation Summit, bringing together policymakers, urban planners, cycling advocates, and transportation experts. With the event growing in scope, the BC Cycling Coalition needed a seamless event experience to engage attendees, facilitate key discussions, and manage multiple stakeholders, all while reflecting the core values of sustainability and community well-being. This meant not only a successful event on the day but also ensuring behind-the-scenes logistics ran smoothly to support the Summit’s ambitious goals.

The Approach:
BC Cycling Coalition partnered with KindCo to elevate the Summit’s experience with end-to-end production support. Our involvement touched all aspects of the event, from designing an engaging and functional event space to managing key logistical components, including AV setup, catering, and sponsorship coordination.

Event Design & Production:
KindCo worked with the client to develop a layout that fostered interaction and learning. We designed a space that was not only practical but also reflected the community-oriented and sustainable ethos of the Summit. From session staging to break areas, we ensured every detail enhanced the attendee experience.

AV & Event Management:
Our team handled the audiovisual production, ensuring seamless presentations and smooth transitions between panels, speakers, and workshops. Working closely with BC Cycling Coalition, we managed all technical aspects and coordinated the schedules to guarantee an uninterrupted flow throughout the event.

Catering:
Prioritizing local and sustainable options, KindCo curated a menu that aligned with the values of the Summit, working with the Anvil Centre to provide healthy, eco-conscious meals and refreshments. Attendees were not only fed but inspired by the choices on offer, underscoring the connection between sustainable transport and lifestyle.

Sponsorship Management:
With multiple sponsors contributing to the event, in partnership with Movmi, KindCo ensured that each sponsor received the exposure and engagement they had invested in at the event. From coordinating the logistics of branded spaces to shoutouts during the event, we delivered on every promise made to the sponsors.

The Outcome:
The 2024 BC Cycling Active Transportation Summit was a success on every level. Feedback from attendees highlighted the event’s seamless execution, and the client expressed appreciation for KindCo’s ability to keep the event both high-quality and stress-free. By managing production and logistics, we allowed BC Cycling Coalition to focus on their mission—creating a more bike-friendly, sustainable future.

The Impact:
With over 300 attendees, including representatives from local governments and national organizations, the event paved the way for key collaborations and policy initiatives in the realm of active transportation. By providing a smooth event experience, KindCo ensured that the Summit’s vision of a greener, more connected future was realized.

Event Partners:

• Movmi (programming, speaker management and marketing)

• Anvil Centre (venue and catering)

• A&B Party Rentals (rentals)